Introduction
Derbyshire Toy Libraries (“we”) provide services to you which means we need to get, keep and process data relating to you. We may get this data directly from you or from somebody else (e.g. an ex employer or from a professional that has referred you (with your permission) to us). We only hold the minimum amount of data in order for our organisation to be effective in supporting you or others. For most people, the data we hold is very little.
We get, keep and process this data as part of our legitimate interests, such as being able to communicate our services to you, or connect you with others that we think you would be interested in connecting with. Our commitment with regards to your data;
In relation to our members
- We will hold data provided by you in relation to your projects / services or the work you are involved in.
- We will use this data to communicate with you on topics that we think will help and support your work. This will include regular newsletters and information on upcoming events and resources.
- We will not pass your data on to any third party. As part of our services, we will if requested or with your agreement, share information about your activities amongst our network of members.
Derbyshire Toy Libraries Stay & Play Sessions including Young at Heart
We record only the contact name of adults attending session and number of children with them, we do not record for names of children.
Photographs and Media
Photographs and videos will not be taken without the completion and signature on a consent form, which will include contact details. If consent is not given, photographs and videos will not be taken of a child. We will only share photographs and videos (on our materials, social media and website) if consent is given to do so.
In relation to non-service users (staff, agencies and other contacts)
Data can include contact information, date of birth, health information, employment / work information and financial information (e.g. about your salary and where it is paid).
In general
We do not send data outside the EU.
In an emergency, we may need to share data with other parties.
In all cases, we store your data securely and respect your confidentiality. After your connection with Derbyshire Toy Libraries is broken, we are allowed to keep your data only as long as is necessary. For us, this means usually for up to three further years, but can be longer where there is a legal requirement to do so.
In all cases, you will have the option to unsubscribe from our contact lists at any time.
We are Derbyshire Toy Libraries. If you want to contact us about any of this, please contact the Operations Manager at C/o Crich Glebe Field Centre, Glebe Field Close, Crich. DE4 5EU, or by email Derbyshiretoylibraries@gmail.com